TEST BANK ENHANCED MICROSOFT ACCESS 2013 COMPREHENSIVE 1ST EDITION BY PRATT

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TEST BANK ENHANCED MICROSOFT ACCESS 2013 COMPREHENSIVE 1ST EDITION BY PRATT

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TEST BANK ENHANCED MICROSOFT ACCESS 2013 COMPREHENSIVE 1ST EDITION BY PRATT

Chapter_02_Querying_a_Database

  1. To create a new query in Design view, tap or click CREATE on the ribbon to display the CREATE tab and then tap or click the ____ button to create a new query.
  2.            Query   b.            Design View
  3.             Query Design     d.            Select Query

ANSWER:             c

POINTS:               1

REFERENCES:     AC 78

 

 

 

 

  1. In the accompanying figure, the lower pane in the window where you enter criteria is called the ____.
  2.            design grid          b.            query grid
  3.             criteria grid         d.            column grid

ANSWER:             a

POINTS:               1

REFERENCES:     AC 79

 

 

  1. In the accompanying figure, you can delete the table by pressing and holding or right-clicking the field list and tapping or clicking ____ on the shortcut menu.
  2.            Delete Table      b.            Hide Table
  3.             Remove Table   d.            Erase Table

ANSWER:             c

POINTS:               1

REFERENCES:     AC 79

 

 

  1. In the accompanying figure, the Customer table was added to the query by selecting the table and tapping or clicking the Add button in the ____ dialog box.
  2.            Show Table         b.            Add Table
  3.             Select Table        d.            Field List

ANSWER:             a

POINTS:               1

REFERENCES:     AC 79

 

 

  1. In the accompanying figure, you can enter CSU10 in the ____ row of the Customer Number field to find all customers whose customer number is CSU10.
  2.            Sort        b.            Show
  3.             or            d.            Criteria

ANSWER:             d

POINTS:               1

REFERENCES:     AC 80

 

 

  1. In the accompanying figure, you can remove a column by tapping or clicking just above the field name to select the column and then tapping or clicking the ____ key(s).
  2.            CTRL+DELETE     b.            CTRL+Y
  3.             DELETE  d.            CTRL+ALT

ANSWER:             c

POINTS:               1

REFERENCES:     AC 80

 

 

  1. To save a query, tap or click the Save button on the ____.
  2.            status bar            b.            Quick Access Toolbar
  3.             CREATE tab on the ribbon            d.            HOME tab on the ribbon

ANSWER:             b

POINTS:               1

REFERENCES:     AC 82

 

 

  1. To view the results of a query, open it by pressing and holding or right-clicking the query in the Navigation Pane and tapping or clicking ____ on the shortcut menu.
  2.            Datasheet View                b.            Design View
  3.             Open     d.            Run

ANSWER:             c

POINTS:               1

REFERENCES:     AC 82

 

 

  1. To change the design of a query that is not currently open, press and hold or right-click the query and then tap or click ____ on the shortcut menu.
  2.            Datasheet View                b.            Layout View
  3.             Change View     d.            Design View

ANSWER:             d

POINTS:               1

REFERENCES:     AC 82

 

 

  1. To print the results of a query that is open, tap or click FILE on the ribbon, tap or click the ____ tab in the Backstage view, and then tap or click Quick Print.
  2.            Preview               b.            Query
  3.             Print Query         d.            Print

ANSWER:             d

POINTS:               1

REFERENCES:     AC 82

 

 

  1. To find all customers whose names begin with S, enter ____ in the Criteria row of the Customer Name field.
  2.            S?           b.            S*
  3.             S#           d.            S&

ANSWER:             b

POINTS:               1

REFERENCES:     AC 83

 

 

  1. To find all individuals whose name is Robin or Robyn, enter ____ in the Criteria row of the appropriate column.
  2.            Rob#n   b.            Rob%n
  3.             Rob$n   d.            Rob?n

ANSWER:             d

POINTS:               1

REFERENCES:     AC 83

 

 

  1. To create a parameter query, enter a parameter rather than a specific value as a criterion in the design grid. The parameter must be enclosed in ____.
  2.            curly braces { }   b.            square brackets [ ]
  3.             parentheses ( ) d.            single quotes

ANSWER:             b

POINTS:               1

REFERENCES:     AC 87

 

 

  1. To use a parameter query, press and hold or right-click the query in the Navigation Pane and then tap or click ____ on the shortcut menu.
  2.            Use Parameter b.            Enter Values
  3.             Open     d.            Run

ANSWER:             c

POINTS:               1

REFERENCES:     AC 88

 

 

  1. If the criterion for Current Due field is 0, the query results for this query will display ____ in the Current Due field.
  2.            0.00        b.            $0
  3.             0              d.            $0.00

ANSWER:             d

POINTS:               1

REFERENCES:     AC 89

 

 

  1. To find all customers whose current due amount is greater than $1,000.00, enter ____ in the Criteria row of the Current Due column.
  2.            > $1000 b.            > 1000
  3.             > 1,000  d.            > $1,000

ANSWER:             b

POINTS:               1

REFERENCES:     AC 90

 

 

  1. Less than (<), greater than (>), and NOT (not equal to) are examples of ____.
  2.            compound conditions    b.            comparison operators
  3.             compound values            d.            conditions

ANSWER:             b

POINTS:               1

REFERENCES:     AC 90

 

 

  1. The ____ operator allows you to search for a range of values in one field.
  2.            BETWEEN            b.            RANGE
  3.             IN           d.            SEARCH

ANSWER:             a

POINTS:               1

REFERENCES:     AC 92

 

 

  1. To order the records in the answer to a query in a particular way, you ____ the records.
  2.            index     b.            sort
  3.             arrange                d.            list

ANSWER:             b

POINTS:               1

REFERENCES:     AC 93

 

 

  1. To sort records in a query, specify the sort order in the ____ row of the design grid below the field that is the sort key.
  2.            Show     b.            List
  3.             Sort        d.            Order

ANSWER:             c

POINTS:               1

REFERENCES:     AC 93

 

 

  1. To omit duplicates from a query, use the property sheet and change the Unique Values property to ____.
  2.            No          b.            Yes
  3.             Off         d.            On

ANSWER:             b

POINTS:               1

REFERENCES:     AC 94

 

 

 

 

  1. The accompanying figure illustrates using a query to ____ tables; that is, to find records in two tables that have identical values in matching fields.
  2.            combine              b.            concatenate
  3.             interleave           d.            join

ANSWER:             d

POINTS:               1

REFERENCES:     AC 99

 

 

  1. In the accompanying figure, the ____ line between matching fields in the two tables indicates that the tables are related.
  2.            infinity  b.            join
  3.             connector           d.            inner

ANSWER:             b

POINTS:               1

REFERENCES:     AC 100

 

 

  1. In the accompanying figure, press and hold or right-click the join line and tap or click ____ on the shortcut menu to display the Join Properties dialog box.
  2.            Properties           b.            Join Properties
  3.             Property Sheet d.            Modify Properties

ANSWER:             b

POINTS:               1

REFERENCES:     AC 102

 

 

  1. To use the Report Wizard to create a report for a query, select the query in the Navigation Pane, tap or click ____ on the ribbon, and then tap or click the Report Wizard button.
  2.            CREATE b.            DATABASE TOOLS
  3.             REPORT                d.            FILE

ANSWER:             a

POINTS:               1

REFERENCES:     AC 103

 

 

  1. To export data from a query to Excel, select the query in the Navigation Pane, tap or click ____ on the ribbon, and then tap or click the Excel button.
  2.            DATABASE TOOLS            b.            EXTERNAL DATA
  3.             OFFICE EXPORT d.            CREATE

ANSWER:             b

POINTS:               1

REFERENCES:     AC 108

 

 

  1. To re-use saved export steps, tap or click the Saved Exports button on the ____ tab on the ribbon.
  2.            FILE        b.            CREATE
  3.             DATABASE TOOLS            d.            EXTERNAL DATA

ANSWER:             d

POINTS:               1

REFERENCES:     AC 109

 

 

  1. To use the Expression Builder to create a calculated field, select the column in the Field row, right-click to display the shortcut menu, and then click ____.
  2.            Expression Builder           b.            Builder box
  3.             Build      d.            Field Builder

ANSWER:             c

POINTS:               1

REFERENCES:     AC 112

 

 

  1. To include calculated fields in queries, enter a name for the calculated field, a(n) ____, and then the expression in one of the columns in the Field row.
  2.            colon (:)               b.            semi-colon (;)
  3.             equal sign (=)     d.            exclamation point (!)

ANSWER:             a

POINTS:               1

REFERENCES:     AC 112

 

 

  1. To display the entire entry for a calculated field, select the column in the Field row, right-click to display the shortcut menu, and then click ____.
  2.            Enlarge b.            Resize
  3.             Magnify               d.            Zoom

ANSWER:             d

POINTS:               1

REFERENCES:     AC 112

 

 

  1. You can include ____ in calculations to indicate which calculation should be done first.
  2.            curly braces { }   b.            brackets [ ]
  3.             parentheses ( ) d.            slashes //

ANSWER:             c

POINTS:               1

REFERENCES:     AC 112

 

 

  1. To change the caption for a field in a query, click the field in the design grid, click the ____ button on the Design tab, click the Caption box, and enter the new caption.
  2.            Caption                b.            Property Sheet
  3.             Field Name         d.            Format

ANSWER:             a

POINTS:               1

REFERENCES:     AC 114

 

 

  1. To include the Total row in the design grid, click the ____ button on the DESIGN tab.
  2.            Aggregate           b.            Statistics
  3.             Calculations        d.            Totals

ANSWER:             d

POINTS:               1

REFERENCES:     AC 115

 

 

  1. To find the largest amount paid amount for a client, select ____ as the entry in the Total row for the Amount Paid column.
  2.            Large     b.            Maximum
  3.             LGE        d.            MAX

ANSWER:             d

POINTS:               1

REFERENCES:     AC 115

 

 

  1. To calculate statistics for only those records that satisfy certain criteria, select ____ as the entry in the Total row for the field, and then enter the criterion in the Criteria row.
  2.            Having  b.            Where
  3.             Restrict d.            Find

ANSWER:             b

POINTS:               1

REFERENCES:     AC 117

 

 

  1. To indicate grouping in Access, select ____ as the entry in the Total row for the field to be used for grouping.
  2.            Like        b.            Where
  3.             Same     d.            Group By

ANSWER:             d

POINTS:               1

REFERENCES:     AC 118

 

 

  1. To create a crosstab, click the ____ button on the CREATE tab.
  2.            Crosstab Wizard               b.            Query Wizard
  3.             Statistics              d.            Chart

ANSWER:             b

POINTS:               1

REFERENCES:     AC 119

 

 

  1. To show the Navigation Pane if it is hidden, click the ____ Button.
  2.            Show     b.            Shutter Bar Open/Close
  3.             Restore                d.            Show/Hide

ANSWER:             b

POINTS:               1

REFERENCES:     AC 122

 

 

  1. To organize entries in the Navigation Pane by table, click ____ on the Navigation Pane menu.
  2.            Objects by Table              b.            Table Object
  3.             Tables and Related Views            d.            Default

ANSWER:             c

POINTS:               1

REFERENCES:     AC 122

 

 

  1. To quit Access, click the ____ button on the right side of the Access title bar.
  2.            Quit       b.            Close
  3.             Stop       d.            Exit

ANSWER:             b

POINTS:               1

REFERENCES:     AC 124

 

 

Modified Multiple Choice

 

  1. The special criteria that can be used in queries are ____.
  2.            AND       b.            INCLUSIVE
  3.             BETWEEN            d.            IN

ANSWER:             a, c, d

POINTS:               1

REFERENCES:     AC 92

 

 

 

 

  1. In the accompanying figure, Amount Paid is the ____ key.
  2.            major    b.            primary sort
  3.             minor    d.            secondary sort

ANSWER:             c, d

POINTS:               1

REFERENCES:     AC 96

 

 

  1. In the accompanying figure, Book Rep Number is the ____ key.
  2.            major    b.            minor
  3.             primary sort       d.            secondary sort

ANSWER:             a, c

POINTS:               1

REFERENCES:     AC 96

 

 

  1. The arithmetic symbols for use in query calculations are ____.
  2.            asterisk (*)         b.            ampersand (&)
  3.             slash (/)                d.            question mark (?)

ANSWER:             a, c

POINTS:               1

REFERENCES:     AC 112

 

 

  1. For group calculations, Microsoft Access supports ____ built-in statistics.
  2.            STDEV   b.            VAR
  3.             MAX      d.            LOW

ANSWER:             a, b, c

POINTS:               1

REFERENCES:     AC 115

 

 

  1. When you enter text data in a criterion, you must enclose the text in quotation marks.
  2.            True
  3.            False

ANSWER:             False

POINTS:               1

REFERENCES:     AC 81

 

 

  1. The asterisk (*) wildcard represents any collection of characters.
  2.            True
  3.            False

ANSWER:             True

POINTS:               1

REFERENCES:     AC 83

 

 

  1. The question mark (?) wildcard represents any collection of characters.
  2.            True
  3.            False

ANSWER:             False

POINTS:               1

REFERENCES:     AC 83

 

 

  1. To find all customers whose names begin with S, enter S? in the Criteria row of the design grid.
  2.            True
  3.            False

ANSWER:             False

POINTS:               1

REFERENCES:     AC 83

 

 

  1. To enter a criterion for a particular field without displaying the field in the results of the query, include the field in the design grid, enter the criterion, and remove the check mark from its Show check box.
  2.            True
  3.            False

ANSWER:             True

POINTS:               1

REFERENCES:     AC 85

 

 

  1. A query that prompts for input whenever it is run is a dialog query.
  2.            True
  3.            False

ANSWER:             False

POINTS:               1

REFERENCES:     AC 86

 

 

  1. To create a parameter query that will prompt users to enter a city name as input, place [Enter City] as the criterion in the City field.
  2.            True
  3.            False

ANSWER:             True

POINTS:               1

REFERENCES:     AC 87

 

 

  1. To enter a number in a criterion, type the number without any dollar signs or commas.
  2.            True
  3.            False

ANSWER:             True

POINTS:               1

REFERENCES:     AC 89

 

 

  1. Unless you specify otherwise, Access assumes that the criteria you enter involve equality (exact matches).
  2.            True
  3.            False

ANSWER:             True

POINTS:               1

REFERENCES:     AC 89

 

 

  1. To find all customers whose returns are greater than $0.00 and whose book rep is book rep number 42, enter each criterion on the same row.
  2.            True
  3.            False

ANSWER:             True

POINTS:               1

REFERENCES:     AC 91

 

 

  1. To find all customers whose returns are greater than $0.00 or whose book rep is book rep number 42, enter each criterion on the same row.
  2.            True
  3.            False

ANSWER:             False

POINTS:               1

REFERENCES:     AC 92

 

 

  1. The field or fields on which records are sorted is called the sort key.
  2.            True
  3.            False

ANSWER:             True

POINTS:               1

REFERENCES:     AC 93

 

 

  1. If you specify more than one sort key, the sort key on the left will be the major sort key and the one on the right will be the minor sort key.
  2.            True
  3.            False

ANSWER:             True

POINTS:               1

REFERENCES:     AC 93

 

 

  1. When you sort data in a query, the records in the underlying table are actually rearranged.
  2.            True
  3.            False

ANSWER:             False

POINTS:               1

REFERENCES:     AC 93

 

 

  1. A property sheet is a window containing the various properties of the object.
  2.            True
  3.            False

ANSWER:             True

POINTS:               1

REFERENCES:     AC 94

 

 

  1. When you sort data, duplicates are not included.
  2.            True
  3.            False

ANSWER:             False

POINTS:               1

REFERENCES:     AC 94

 

 

  1. To create a top-values query, use the Top Values box on the DESIGN tab to change the number of records to be included from All to the desired number.
  2.            True
  3.            False

ANSWER:             False

POINTS:               1

REFERENCES:     AC 98

 

 

  1. Joining tables in a query creates an ad hoc relationship, that is, a relationship between tables created for a specific purpose.
  2.            True
  3.            False

ANSWER:             True

POINTS:               1

REFERENCES:     AC 99

 

 

  1. You cannot create a report for a query.
  2.            True
  3.            False

ANSWER:             False

POINTS:               1

REFERENCES:     AC 103

 

 

  1. You can export data from Access to the standard Word format.
  2.            True
  3.            False

ANSWER:             False

POINTS:               1

REFERENCES:     AC 110

 

 

  1. In fixed-width files, each record is on a separate line and the fields are separated by a special character.
  2.            True
  3.            False

ANSWER:             False

POINTS:               1

REFERENCES:     AC 110

 

 

  1. The expression for a calculated field can be typed directly into the Field row.
  2.            True
  3.            False

ANSWER:             True

POINTS:               1

REFERENCES:     AC 112

 

 

  1. The only calculated fields you can create in Access are those involving addition and subtraction.
  2.            True
  3.            False

ANSWER:             False

POINTS:               1

REFERENCES:     AC 112

 

 

  1. Grouping means creating groups of records that share some common characteristic.
  2.            True
  3.            False

ANSWER:             True

POINTS:               1

REFERENCES:     AC 118

 

 

  1. Crosstab queries are useful for summarizing data by category or group.
  2.            True
  3.            False

ANSWER:             True

POINTS:               1

REFERENCES:     AC 118

 

 

  1. To include all fields in the design grid, double-click the question mark (?) in the field list. ____________________

ANSWER:             False asterisk (*)

POINTS:               1

REFERENCES:     AC 80

 

 

  1. Wildcards are symbols that represent any character or combination of characters. ____________________

ANSWER:             True

POINTS:               1

REFERENCES:     AC 83

 

 

  1. A summary function is a function that performs some mathematical function against a group of records. ____________________

ANSWER:             False aggregate

POINTS:               1

REFERENCES:     AC 115

 

 

  1. A crosstab query calculates a statistic for data that is grouped by two different types of information. ____________________

ANSWER:             True

POINTS:               1

REFERENCES:     AC 118

 

 

  1. To restrict the objects that appear on the Navigation Pane use the Retrieval Bar. ____________________

ANSWER:             False Search

POINTS:               1

REFERENCES:     AC 121

 

 

  1. A question that is asked of Access or any other database management system is called a(n) ____________________.

ANSWER:             query

POINTS:               1

REFERENCES:     AC 74

 

 

  1. If a Security Warning appears when you open an Access database, tap or click the ____________________ button.

ANSWER:             Enable Content

POINTS:               1

REFERENCES:     AC 77

 

 

  1. To include all fields for a table in the design grid, double-tap or double-click the ____________________ in the field list.

ANSWER:             asterisk (*)

POINTS:               1

REFERENCES:     AC 80

 

 

  1. The results of a query display in ____________________ view.

ANSWER:             Datasheet

POINTS:               1

REFERENCES:     AC 80

 

 

  1. To change the design of a query that is not currently open, press and hold or right-click the query in the Navigation Pane and then tap or click ____________________ on the shortcut menu.

ANSWER:             Design View

POINTS:               1

REFERENCES:     AC 82

 

 

  1. To find all customers whose names begin with Sr, enter ____________________ as the criterion for the Customer Name field.

ANSWER:             Sr*

POINTS:               1

REFERENCES:     AC 83

 

 

  1. ____________________ are symbols that represent any character or combination of characters.

ANSWER:             Wildcards

POINTS:               1

REFERENCES:     AC 83

 

 

  1. The ____________________ wildcard represents any collection of characters.

ANSWER:             asterisk

*

POINTS:               1

REFERENCES:     AC 83

 

 

  1. The ____________________ wildcard represents any individual character.

ANSWER:             question mark

?

POINTS:               1

REFERENCES:     AC 83

 

 

  1. A(n) ____________________ query is a query that prompts for input whenever it is used.

ANSWER:             parameter

POINTS:               1

REFERENCES:     AC 86

 

 

  1. To find all book reps whose start date is after 1/1/2013, use the ____________________ operator.

ANSWER:             >

greater than

POINTS:               1

REFERENCES:     AC 90

 

 

  1. To combine criteria with ____________________, place the criteria on the same row.

ANSWER:             AND

POINTS:               1

REFERENCES:     AC 91

 

 

  1. To combine criteria with ____________________, each criterion must go on separate rows in the Criteria area of the grid.

ANSWER:             OR

POINTS:               1

REFERENCES:     AC 92

 

 

  1. A(n) ____________________ is a window containing the various properties of the object.

ANSWER:             property sheet

POINTS:               1

REFERENCES:     AC 94

 

 

  1. To sort records by amount paid within book rep number, specify Book Rep Number as the ____________________ key.

ANSWER:             major

primary sort

major sort

POINTS:               1

REFERENCES:     AC 96

 

 

  1. In ____________________ files, the width of any field is the same on every record.

ANSWER:             fixed-width

POINTS:               1

REFERENCES:     AC 110

 

 

  1. The type of join that finds records from both tables that have identical values in matching fields is called a(n) ____________________ join.

ANSWER:             inner

POINTS:               1

REFERENCES:     AC 111

 

 

  1. The ____________________ is an Access tool that helps you create complex expressions.

ANSWER:             Expression Builder

POINTS:               1

REFERENCES:     AC 112

 

 

  1. The ____________________ function finds the smallest value in a group of records.

ANSWER:             MIN

POINTS:               1

REFERENCES:     AC 115

 

 

  1. A(n) ____________________ function is a function that performs some mathematical function against a group of records.

ANSWER:             aggregate

POINTS:               1

REFERENCES:     AC 115

 

 

  1. After you create and save a query, you can use it in a variety of ways. Name three of these ways.

ANSWER:             You can use a query in the following ways:

  1. View the results.
  2. Change the design.
  3. Print the results.

POINTS:               1

REFERENCES:     AC 82

TOPICS:                Critical Thinking

 

 

  1. Explain the difference between an inner join and an outer join.

ANSWER:             An inner join is a join that finds records from both tables that have identical values in matching fields. An outer join is a join that finds all the records in one table as well as the common records; that is, the records that share the same value in the join field. In a left outer join, all rows from the table on the left are included. In a right outer join, all rows from the table on the right are included.

POINTS:               1

REFERENCES:     AC 111

TOPICS:                Critical Thinking

 

 

  1. When you create a query, you should follow some general guidelines for query design. What are these six guidelines?

ANSWER:             1. Identify the fields.

  1. Identify restrictions.
  2. Determine whether special order is required.
  3. Determine whether more than one table is required.
  4. Determine whether calculations are required.
  5. If data is to be summarized, determine whether a crosstab query would be appropriate.

POINTS:               1

REFERENCES:     AC 125

TOPICS:                Critical Thinking

 

 

Critical Thinking Questions

Case 2-1

 

Bavant needs to gather some additional statistics on its customers. An employee at Bavant has created an initial query as shown in the accompanying figure that calculates the average amount paid. The employee is unsure what aggregate functions to use for additional calculations.

 

 

  1. Which aggregate function will find the standard deviation?

ANSWER:             STDEV

POINTS:               1

REFERENCES:     AC 115

TOPICS:                Critical Thinking

 

 

  1. Which aggregate function will find the customer with the largest amount paid?

ANSWER:             MAX

POINTS:               1

REFERENCES:     AC 115

TOPICS:                Critical Thinking

 

 

Critical Thinking Questions

Case 2-2

 

Bavant Publishing needs to find the book reps whose start date is earlier than 1/1/2013.

 

  1. What criteria should Bavant enter in the Start Date column of the design grid?

ANSWER:             <1/1/2013

POINTS:               1

REFERENCES:     AC 90

TOPICS:                Critical Thinking

 

 

  1. The caption for the Start Date field should be Started when the query results display. How can Bavant change the caption?

ANSWER:             Click the Start Date field in the design grid, and then click the Property Sheet button on the Design tab. You also can right-click the Start Date field and click Properties on the shortcut menu. When the property sheet appears, click the Caption box, and then change the caption to Started.

POINTS:               1

REFERENCES:     AC 114

TOPICS:                Critical Thinking

 

 

Identify the letter of the choice that best matches the phrase or definition.

  1. *
  2. ?
  3. /
  4. Total
  5. AND criterion
  6. NOT
  7. BETWEEN
  8. OR criterion
  9. IN
  10. FIRST

REFERENCES:     AC 91

AC 83

AC 90

AC 112

AC 83

AC 91

AC 115

AC 115

AC 92

AC 92

 

 

  1. Each individual criterion must be true in order for the compound criterion to be true.

ANSWER:  &n

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